Here is a letter/email to an employee that you suspect has abandoned his or her position. This can be used from your HR department or via your HR consulting firm:
It has come to our attention that you left the office/company facilities and/or failed to show for work as follows: (describe the dates and circumstances).
In so doing, there was no notification to management or your supervisor of such absence or the reason for this conduct. As you know, it is against company policy to act in this manner.
This causes us to believe there has been job abandonment. If it was not your intent to resign your position and you require a medical leave of absence, there was a justified reason or any other excused circumstance, please contact your Human Resources Dept. at: XXXXXXXX within 24 hours to complete necessary paperwork. If it involves a health issue, you will need to submit a healthcare provider’s certification indicating the nature, scope and estimated duration of leave required.
If we do not hear from you with a justified reason within a 24-hour period, we will consider this to be job abandonment and you will be removed from our active employment list.
HR Consulting Network can act as your virtual Human Resources Consulting Firm–either replace your existing HR Department or augment it with our ongoing human resources consulting services. And, we are equipped to prepare any documents required (for example, termination notices, warnings, employment agreements/confidentiality/noncompete, employee handbooks, write-ups, responses to claims, wage and hour disputes, legal memos to management, response to attorney demands, legal investigations, help with arbitrations or language used in your emails and communications with employees). Services can be on a retainer basis, hourly or flat fee. Our human resources consultants have law degrees and 20+ years’ experience in human resources consulting. Or, simply give us a call for a free initial consultation. (800) 995-9434. Info.NationalLienLaw@gmail.com.
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